Last updated 11 November 2026
Who we are
This website is run by The Gathering & Co. (“we”, “us”), based in Nairobi, Kenya. We decide how the personal information collected through this website is used, which makes us the data controller under Kenya's Data Protection Act, 2019. For anything in this notice, write to info@thegatheringandco.online.
What we collect and why
We only collect what you choose to give us, and only to do what you asked.
- Enquiries (Start a project, Contact, Partnerships, Work with us). Your name, email address and message, and anything else you add, such as your phone number, organisation, timing, budget or portfolio link. We use this to reply, discuss the work and keep a record of the conversation. We rely on your consent, which you give by ticking the box on the form, and on taking steps you have asked for before any agreement.
- Event registrations. Your name and email address, and your phone number and organisation if you add them. We use these to confirm your place, manage capacity and the waitlist, send event information and check you in on the day. We rely on your consent and on providing the event you registered for.
- Newsletter. Your email address and a record of when you agreed to receive updates. We use it only to send our newsletter. Every newsletter has a one-click unsubscribe link.
- Website visits. We count visits anonymously: the page, the day and the website or campaign link you arrived from. We do not use advertising or tracking cookies, and we do not record your IP address or build a profile of you.
We do not sell personal information, and we do not use it for automated decisions about you.
Photographs at our events
We may photograph or film our events. We only publish photographs in our online galleries once we have confirmed the appropriate consent. If you would like a photograph of you removed, email info@thegatheringandco.online and we will take it down.
Who helps us
We use a small number of service providers to run the website. They process information only on our instructions:
- Convex stores enquiries, registrations, newsletter subscriptions and website content. Its servers are in the United States.
- Resend delivers our emails, such as enquiry replies, event confirmations and newsletters. It sends from the European Union.
- WorkOS handles secure sign-in for our team members who manage the website. It does not process visitors' information.
- Our website hosting provider serves the pages you see.
Some of these providers process information outside Kenya. Where they do, we rely on their contractual and security commitments to protect it, as the Data Protection Act requires.
How long we keep it
- Enquiries: deleted automatically 24 months after the conversation closes.
- Event registrations: deleted automatically 12 months after the event.
- Newsletter: kept until you unsubscribe or ask us to delete it.
- Anonymous visit counts: kept as totals; they contain no personal information.
How we protect it
Only team members who need it can see personal information, and each has their own secure sign-in with a defined role. Information travels over encrypted connections, and changes made in our content system are logged.
Your rights
Under the Data Protection Act, 2019 you have the right to:
- be told how your information is used, which is what this notice is for;
- see the information we hold about you;
- have inaccurate information corrected;
- have your information deleted;
- object to how we use it, and withdraw consent at any time;
- receive a copy of your information in a portable format.
To use any of these rights, email info@thegatheringandco.online from the address you used with us. We will reply promptly and within the time the law allows. Withdrawing consent does not affect anything we did before you withdrew it.
Complaints
If you are unhappy with how we have handled your information, please tell us first at info@thegatheringandco.online so we can put it right. You can also complain to the Office of the Data Protection Commissioner at odpc.go.ke.
Children
This website is meant for adults and organisations. We do not knowingly collect information from anyone under 18. If you believe a child has sent us their information, email info@thegatheringandco.online and we will delete it.
Changes to this notice
We will update this notice when how we use information changes, and show the date of the latest version at the top. See also our website terms.