Nairobi is one of the region's busiest convening cities, which is good news for choice and a reason to plan early.
## Give yourself time
For a conference of a few hundred people, aim to start planning three to six months ahead. Popular venues and dates go quickly, especially around regional and international events.
## Choose the venue for the programme
Pick a venue that suits how people will spend the day: plenary space, breakout rooms, places to talk during breaks and good access for guests with disabilities. Check transport and parking too.
## Plan for international guests
If delegates are travelling, allow time for visas and travel arrangements, share clear joining instructions and plan airport and hotel transfers where needed.
## Get protocol right
Senior officials and dignitaries need careful planning: arrival times, seating, speaking order and briefings. Agree this early with their offices.
## Think beyond the day
Decide how sessions will be documented and how outcomes will be shared. A good report extends the life of the conference and shows partners what it achieved.
If you are planning a conference and would like support with any part of it, book a call with us.